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The Coworking Management System Transforming Shared Workspaces

Seasia Infotech developed a custom coworking space web development project that reimagines how shared workspace providers manage operations, bookings, and memberships. This next gen coworking management software eliminates manual processes, provides real-time availability tracking, and fosters stronger community engagement. By combining scalability with seamless UX, this workspace management system enables both operators and members to collaborate, connect, and grow in one intuitive platform.

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Project Overview

Project Overview
INDUSTRY
Real Estate / Coworking
PROJECT DURATION
6 weeks

Our client, a leading coworking provider, needed a coworking space software solution that would unify bookings, member management, and community engagement. Manual processes had led to inefficiencies, lack of transparency, and reduced member satisfaction.

The project was envisioned as more than just a booking system it was built as a shared office management software that could streamline day-to-day operations while creating a thriving digital-first community.

Business Challenge

Before Seasia’s intervention, the coworking operator faced:

Complex Bookings
  • Manual scheduling led to double bookings and conflicts.
Lack Of Transparency
  • No real-time view of space availability.
Community Engagement Gaps
  • Limited tools to connect members and foster collaboration.
Operational Inefficiencies
  • Staff consumed by repetitive administrative tasks.

Seasia’s Solution

Seasia applied its expertise in coworking app development to deliver a robust and scalable platform by:

Conducting discovery workshops to map operator and member workflows.

Designing a desk booking software with real-time space availability.

Building coworking membership management features for flexible pricing models.

Developing admin dashboards for analytics, occupancy, and reporting.

Adding coworking space software with community engagement features like chat, forums, and events.

Future-proofing the system with scalability for IoT and third-party integrations.

Tech Stack We Utilized

Frontend

React NativeReact Native
AngularAngular

Backend

Node.jsNode.js
LaravelLaravel

Database

MySQLMySQL
PostgreSQLPostgreSQL

Features Delivered

  • Instant Booking

    Reserve desks, rooms, or halls in real time. 

  • Flexible Plans

    Manage memberships, renewals, and payments.

  • Community Tools

    Engage via chats, forums, and events.

  • Analytics Dashboard

    Monitor occupancy, revenue, and engagement. 

  • Secure Payments

    Automated billing with multiple options.  

  • Integrations

    Payment Gateways, Calendar APIs, Notification Systems. 

Results & Achievements

  • 30% higher efficiency with automation. 

  • Happier members through transparent booking & flexible plans. 

  • Stronger collaboration via built-in community tools. 

  • Revenue growth from better space use & upselling.

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Transforming Coworking with Seasia’s Expertise

Seasia’s digital-first approach helped transform a traditional coworking setup into a smart, scalable, and collaborative ecosystem. With our expertise in custom coworking space management software development, we enabled the client to build a future-ready platform that balances technology, flexibility, and community.

Looking for the best coworking space management system for flexible workspaces?

Let’s Connect

What They Say

Simmi Walia

Simmi Walia

CEO at Realesta

An Esteemed Client

An Esteemed Client

New York, USA

Mrs. Arshpreet Kaur

Mrs. Arshpreet Kaur

Director, WELRM

Nigel Teags

Nigel Teags

CEO - TrackNinja

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